Good Spirit School Division

ADMINISTRATIVE PROCEDURES MANUAL
Introduction
Table of Contents

100		GENERAL ADMINISTRATION [Entire Section]
		Title Page
AP 100		Strategic Plan
AP 101		Annual Reports
AP 102		School Planning and Reporting
AP 103		School Viability
AP 110		School Community Councils
AP 111		Loans to School Community Councils
AP 120		Policy and Procedures Dissemination
AP 121		Review of Administrative Procedures
AP 130		School Year Calendar
AP 131		Emergency Closing of Schools / Inclement Weather
AP 140		Acceptable Technology Use
AP 140 Appendix A		Acceptable / Incidental Uses
AP 140 Appendix B		Unacceptable Uses
AP 140 Appendix C		Non-Compliance Consequences
AP 141		Software Licenses
AP 150		Media Relations
AP 151		Parent and Public Inquiries
AP 152		Public Solicitation In / Through the Schools
AP 153		Elections
AP 155		Event Protocol Guidelines
AP 156		Visit Protocol
AP 157		Visual Identity Program
AP 160		Health and Safety of Students and Staff
AP 160 Appendix		Universal Precautions
AP 161		HIV / AIDS
AP 162		Smoking
AP 165		Safe Schools
AP 165 Appendix		Safe Schools
AP 170		Personal, Discriminatory and Sexual Harassment
AP 175		Workplace Violence
AP 180		Local Authority Freedom of Information and Protection of Privacy
AP 181		Video Surveillance
AP 185		Preservation and Disposal of Records
AP 190		Copyright

200		Instructional Programs and Materials [Entire Section]
		Title Page
AP 200		Organization for Instruction
AP 201		Curriculum
AP 205		Citizenship Education
AP 206		Opening Exercises
AP 207		Multicultural Education
AP 208		Controversial Issues
AP 209		Health Education
AP 210		Early Intervention Placement Programs
AP 211		Students with Exceptional Needs
AP 212		Pre-Kindergarten
AP 213		Kindergarten
AP 214		Driver Education
AP 215		Physical Education Program: Safety Guidelines
AP 215 Appendix		Physical Education Program: Sport/Activity Handbook
AP 216		Instrumental Music Education
AP 217		Special Project Credit
AP 218		Secondary Student Credit Requirements
AP 219		Course Challenge
AP 220		Alternative Educational Services
AP 221		Locally Modified (Basic) Course(s)
AP 230		Home-Based Education
AP 231		Home-Bound Education
AP 240		Distance Learning
AP 260		Extra-Curricular Activities
AP 261		Field Trips
AP 270		Selection of Instructional Materials and Equipment
AP 271		Learning Resource Centers
AP 280		Program Evaluation
AP 281		Division Assessment Program: Guiding Principles
AP 282		Division Assessment Program: Canadian Achievement Test (CAT)
AP 282 Appendix		Accommodations For the Administration of CAT Testing
AP 290		Research Studies
AP 295		Student Teachers and Interns

300		Students [Entire Section]
		Title Page
AP 300		Admission of Students to Schools
AP 301		Non-Resident Students
AP 302		Pregnant Students
AP 305		School Attendance Areas
AP 310		Student Safety and Supervision
AP 311		Fire Safety
AP 313		School Safety Patrols
AP 314		Health Services
AP 315		Illness / Injuries at School
AP 316		Administration of Medication to Students
AP 317		Students with Severe (Anaphylactic) Allergies
AP 318		Pediculosis (Head Lice)
AP 320		Student Records
AP 321		Young Offender Information Sharing
AP 330		Child Protection
AP 330 Appendix		Procedures and Guidelines for Reporting Cases of a Child in Need of Protection
AP 340		Attendance of Students
AP 350		Code of Conduct
AP 351		Student Discipline
AP 353		Weapons
AP 354		Non-Medical Use of Drugs
AP 355		Interviewing Students at School by Police or Child Welfare
AP 356		Searches by School Authorities
AP 357		Damage to Property
AP 358		Use of Cell Phones and Electronic Devices in Schools
AP 360		Student Assessment, Evaluation and Reporting
AP 361		Student Progress and Placement
AP 362		Standardized Testing
AP 363		Parent-Teacher Conferences
AP 370		Scholarships, Awards and Donations
AP 371		Graduation / Commencement
AP 390		Student Appeals

400		Personnel and Employee Relations [Entire Section]
		Title Page
AP 400		Staff Recruitment and Selection
AP 400 Appendix		Criminal Record Checks
AP 401		Personnel Files
AP 402		Maternity, Paternity and Adoption Leaves
AP 403		Leaves of Absence
AP 403 Appendix		Annual Vacation Leave
AP 404		Staff Member Substance Abuse
AP 405		Staff Redundancy
AP 406		Staff Recognition
AP 407		Staff Resignations
AP 408		Staff Job Abandonment
AP 409		Home-Based Work
AP 409 Appendix		Checklist to Assess Application of Home-Based Work
AP 410		Duties and Responsibilities of Teachers
AP 411		Professional Staff Job-Sharing or Part-Time Positions
AP 412		Supervision and Evaluation of Professional Staff
AP 412 Appendix		Indicators of Effective Teaching
AP 413		Intensive Plan of Assistance for Professional Staff
AP 414		Teacher Accreditation
AP 415		Professional Staff Development
AP 417		Teachers on Loan / Secondment
AP 418		Staff Members: Speakers and Consultants
AP 420		Duties and Responsibilities of Principals
AP 421		School Administrator Evaluation
AP 421 Appendix		Leadership Rubric
AP 422		Principal Annual Professional Growth Plan - DELETED (See AP 421 Appendix)
AP 423		Acting Principal and Vice-Principal
AP 430		Paraprofessional Staff
AP 431		Duties and Responsibilities of Educational Assistants
AP 432		Duties and Responsibilities of Library Support Staff
AP 433		Duties and Responsibilities of Administrative Assistants
AP 434		Noon Hour Supervision
AP 435		Support Staff Performance Review
AP 436		Support Staff Professional Development
AP 440		Administrative Organizational Plan
AP 440 Appendix		Organizational Chart
AP 441		Superintendents of Schools: Role and Responsibilities
AP 442		Superintendent of Program Development: Role and Responsibilities
AP 443		Superintendent of Student Services: Role and Responsibilities
AP 444		Superintendent of Business Administration: Role and Responsibilities
AP 445		Accounting Manager: Role and Responsibilities
AP 446		Facilities Manager: Role and Responsibilities
AP 447		Transportation Manager: Role and Responsibilities
AP 448		Human Resource Manager: Role and Responsibilities
AP 449		Student Services Coordinator: Role and Responsibilities
AP 450		School Counsellor: Role and Responsibilities
AP 451		Educational Psychologist: Role and Responsibilities
AP 452		Speech and Language Pathologist: Role and Responsibilities
AP 454		Occupational Therapist: Role and Responsibilities
AP 456		Student Support Teacher: Role and Responsibilities
AP 457		Educational Technology Coordinator: Role and Responsibilities(formerly AP 453)
AP 458		Network Coordinator: Role and Responsibilities
AP 459		Network Technician: Role and Responsibilities
AP 460		Cultural Advocate (formerly AP 454)
AP 461		Aboriginal Community Worker: Role and Responsibilities
AP 462		Native Liaison Worker: Role and Responsibilities - DELETED (See AP 461)
AP 463		Community School Coordinator: Role and Responsibilities
AP 464		After School Programmer: Role and Responsibilities
AP 465		Family Support Worker: Role and Responsibilities - DELETED (See AP 461)
AP 466		Nutrition Worker: Role and Responsibilities
AP 467		Cafeteria Manager: Role and Responsibilities
AP 468		Food Services Assistant: Role and Responsibilities
AP 470		Communications Coordinator: Role and Responsibilities
AP 471		Executive Assistant: Role and Responsibilities
AP 471 Appendix A		Executive Assistant: Director of Education and Business Administration
AP 471 Appendix B		Executive Assistant: Program Development and Student Services
AP 471 Appendix C		Executive Assistant: Superintendents' of Schools
AP 471 Appendix D		Executive Assistant: Facilities and Transportation
AP 472		Payroll Supervisor: Role and Responsibilities
AP 473		Payroll Assistant: Role and Responsibilities
AP 474		Accounting Assistant: Role and Responsibilities
AP 475		Distance Learning Registrar: Role and Responsibilities
AP 479		Supervision and Evaluation of Central Administrative Staff
AP 480		Substitute Teachers
AP 481		Substitute Paraprofessionals
AP 485		Shop Foreman: Role and Responsibilities
AP 486		Mechanic: Role and Responsibilities
AP 487		Bus Driver: Role and Responsibilities
AP 488		Transportation Assistant: Role and Responsibilities
AP 490		Facilities Area Supervisor: Role and Responsibilities
AP 491		HVAC Maintenance Coordinator: Role and Responsibilities
AP 492		Duties and Responsibilities of Head Caretakers / Caretaker Supervisors (formerly AP 491)
AP 493		Janitorial Services (formerly AP 490)
AP 494		Maintenance Worker: Role and Responsibilities
AP 495		Security Person: Role and Responsibilities
AP 496		HVAC Maintenance Worker: Role and Responsibilities
AP 497		Volunteers (formerly AP 495)
AP 498		Non-Teacher Coaches / Supervisors and Assistants (formerly AP 496)

500		Business Administration [Entire Section]
		Title Page
AP 500		Annual Division Budget
AP 503		Computer Purchase Plan
AP 504		Electrical Outlet Rental
AP 505		Student Fees: Non-Tuition
AP 506		Tuition Fees
AP 507		Tuition Fees for Resident Students
AP 510		Financial Accounting and Auditing
AP 511		Financial Information Reports
AP 512		Carry Over of Funds
AP 513		Payroll
AP 513 Appendix		Overtime
AP 514		Inventory
AP 515		Purchasing
AP 516		Petty Cash Funds
AP 517		Reimbursement for Expenses
AP 518		Travel Allowances
AP 519		Disposal of Property
AP 520		Fundraising Projects in School
AP 525		Community Partnerships
AP 530		Insurance
AP 540		Planning for School Facilities
AP 541		Names of Schools and Division Buildings
AP 542		Names for Special Rooms
AP 543		Facility and Grounds Maintenance
AP 544		Security of Buildings
AP 545		Chemical Management
AP 546		Environmental Considerations
AP 547		Community Use of School Facilities
AP 547 Appendix		Community Use of School Facilities: Categories and Rental Rates
AP 548		Loan of Equipment and/or Materials
AP 550		Transportation Safety
AP 551		Co-Curricular and Extra-Curricular Bus Transportation of Students
AP 552		Transportation of Students in Private Vehicles
AP 553		Transportation of Ill or Injured Students
AP 554		Student Transportation Code of Conduct
AP 555		Fifteen-Passenger Vans


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Fairview Education Centre 63 King Street East Yorkton, SK S3N 0T7 Phone: 306.786.5500 Fax: 306.783.0355 Phone Toll Free: 1.866.390.0773	Facilities and Transportation Department 63 King Street East Yorkton, SK S3N 0T7 Phone: 306.786.5505 Fax: 306.786.4791 Phone Toll Free: 1.877.390.0899
© Good Spirit School Division No. 204

ADMINISTRATIVE PROCEDURES MANUAL

100

GENERAL ADMINISTRATION

200

Instructional Programs and Materials

300

Students

400

Personnel and Employee Relations

500

Business Administration

© Good Spirit School Division No. 204