Administrative Procedures

The Administrative Procedures Manual is designed to be the primary written source of administrative direction for the division.  It is designed to be entirely consistent with the Board Policy Handbook, and is an extension of policy in the form of procedures.  This manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters. 

There are five categories in which administrative procedures are placed in the manual (see below).  Procedures placed in the 100 section are those of a general administrative nature or those which have applicability to at least two other categories in the manual.  The procedures in 200, 300, and 400 are specific to each of the titles.  The Business Administration procedures include finance, facilities and student transportation matters.

500 Annual Division Budget (Updated April 2018)

501 School-Based Budgets (Updated April 2018)

501-1 School-Based Budget Summary

501 Appendix School-Based Budgets - Allocation Formula (Updated May 2019)

504 Electrical Outlet Rental (Update December 2015)

505 Student Fees Non-Tuition (Updated April 2018)

506 Tuition Fees (Updated December 2015)

507 Tuition Fees for Resident Students (Updated December 2015)

510 Financial Accounting and Auditing (Updated April 2018)

511 Financial Information Reports (Updated April 2018)

512 Carry Over of Funds (Updated April 2018)

513 Payroll (Reviewed August 2017)

513 Appendix Overtime/Time-In-Lieu (Updated August 2019)

513 Appendix B Flex Time for Educational Assistants (Updated April 2018)

513-1 Time Sheet

513-2 Monthly Payroll Report

513-3 Substitute Month End Report

513-5 Support Staff Request for Additional Pay

513-6 Authorization for Immediate Substitute EA Support

513-7 Accident or Injury Report Form

513-8 Internal Secondment Form

513-9 Option of Time-In-Lieu

513-10 Support Staff Noon Hour Supervision Extra-Curricular Supervision Form (May 2021)

513-11 Teacher-Noon Hour Supervision Form (May 2021)

513-12 Pre-Authorization of Additional Hours (Updated April 2018)

514 Inventory (Updated April 2018)

515 Purchasing (Updated April 2018)

516 Petty Cash Funds (Updated April 2018)

516-1 Petty Cash Receipts

517 Reimbursement for Expenses (Updated November 2011)

517-1 Reimbursement of Expense Form

518 Travel Allowances (Updated August 2010)

518 App Travel Allowances Non-Staff (Updated April 2018)

518-1 Travel Expense Claim Form

518-2 Travel Allowance Claim Form

519 Disposal of Property (Updated April 2018)

520 Fundraising Projects in School (Updated April 2018)

520-1 Fundraising Projects in Schools

521 Loans to School Community Councils (Updated April 2018)

525 Community Partnerships (Updated April 2018)

530 Insurance (Updated April 2018)

535 Tangible Capital Assets (Updated April 2018)  

535 AppA Categorization of Assets (Reviewed August 2015)

535 AppB Thresholds and Useful Lives (Reviewed August 2015)

535 AppC Definitions (Reviewed August 2015)

535 AppD Capitalization Methods for Historical Costs (Reviewed August 2015)

540 Planning for School Facilities (Updated December 2015)

541 Names of Schools and Division Buildings (Updated April 2018)

542 Names for Special Locations (February 2019)

543 Facility and Grounds Maintenance (Updated April 2018)

544 Security of Buildings (Updated April 2018)

545 Chemical Management (Updated June 2016)

546 Environmental Considerations (August 2006)

547 App Community Use of School Facilities - Categories and Rental Rates (Updated August 2017)

547-1 School Facility Use Application - (updated Aug_2021)

547-2 School Facility Use Application - YRHS (updated Aug_2021)

548 Loan of Equipment and/or Materials (Reviewed August 2015)

550 Transportation Safety (Updated January 2020)

551 Co-Curricular and Extra-Curricular Bus Transportation of Students (Reviewed October 2007)

552 Transportation of Students in Private Vehicles (Updated August 2019)

552-1 Driver Information Form

553 Transportation of Ill or Injured Students (Updated April 2018)

554 Student Transportation Code of Conduct (Updated September 2020)

555 Fifteen-Passenger Vans (Updated January 2011)

556 Yard Service (March 2015)

557 GPS (Global Positioning Software) on School Buses (October 2014)

558 Fleet Vehicles (March 2017)

559 School Closure or Inclement Weather and Student Transportation (Updated January 2020)

561 Allowance In Lieu of Bus Service  

561-1 Allowance in Lieu of Bus Service

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